Privacy Policy

1. Introduction

The Hawes Worldwide Anytime, Anywhere Hickory Golf League ("the League", "we", "us", or "our") operates the website at hickorygolfchallenge.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website or become a member of the League. Please read this policy carefully. If you disagree with its terms, please discontinue use of the site.

2. Information We Collect

We collect information you provide directly to us when you:

• Register for a membership account
• Submit golf scores through our Score Input page
• Contact us via the Commissioner Contact form
• Participate in the Member Forum
• Update your member profile

The personal information we may collect includes: full name, email address, date of birth, gender, country, state or province, city, golf handicap index, and membership status.

3. How We Use Your Information

We use the information we collect to:

• Create and manage your member account
• Calculate and display leaderboard standings and handicap data
• Assign you to the appropriate regional or national team
• Send league communications, news, and event notifications
• Process membership registrations and renewals
• Respond to your inquiries and support requests
• Maintain the integrity and security of the League
• Export member data to Golf Genius for tournament management

4. Sharing of Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information with Golf Genius (our tournament management platform) solely for the purpose of administering league events and maintaining official handicap records. We may also disclose information when required by law or to protect the rights and safety of the League and its members.

5. Data Retention

We retain your personal information for as long as your membership is active or as needed to provide services. If you wish to cancel your membership and request deletion of your data, please contact us at [email protected]. We will respond to deletion requests within 30 days.

6. Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, use, or disclosure. Your account is protected by a password, and we encourage you to use a strong, unique password. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Cookies

We use session cookies to maintain your authenticated login state. These cookies are essential for the operation of the site and do not track your activity across other websites. We do not use advertising or third-party tracking cookies.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Correct inaccurate or incomplete information (via your Profile page)
• Request deletion of your personal data
• Withdraw consent to processing where consent is the legal basis
• Lodge a complaint with your local data protection authority

To exercise any of these rights, contact us at [email protected].

9. International Transfers

The Hawes Worldwide Hickory Golf League operates globally with members across 18 countries. Your information may be stored and processed in Canada, where our servers are located. By using our site, you consent to the transfer of your information to Canada and other countries where our service providers operate.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a minor, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify members of material changes by posting the new policy on this page with an updated "Last updated" date. Your continued use of the site after changes are posted constitutes your acceptance of the revised policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy, please contact the League Commissioner at: